The Tipton County Public Library offers the perfect place for businesses and groups to hold their meetings. Whether it’s an annual report meeting or a monthly club meeting, we provide you with the essentials that you need to make your meeting successful. The meeting room is customizable to your needs through the use of additional tables and chairs and you are more than welcome to bring food and drinks into the meeting room for you and your guests to enjoy.
Meeting Room FAQ
How Can I reserve A Meeting Room?
Reservations are taken on a first come, first served basis. Reservations may be made by telephone, in person, or via the library’s website. An official representative of the group must sign a form agreeing to the library’s meeting room policy and pay the deposit and any applicable fees at least one week prior to the scheduled meeting. Failure to sign the agreement form or make the deposit payment may result in the room or equipment being unavailable.Reserve the Meeting Room
How early can I reserve a meeting room?
Reservations are taken in the order received and will not be booked more than one year in advance.
When is the meeting room available?
The meeting room is available from 7:00 a.m. to 9:00 p.m. Monday through Saturday. The meeting room is not available on Sundays or days the library is closed for holidays or emergencies.
What does the meeting room include?
Advance arrangements must be made to use the library’s available technology. Please let us know if you will need any of the following: Lectern, Microphone/PA System, Screen, LCD Projector, Television, Slide Projector, Dry Erase Easel, Piano, Opaque Projector, DVD Player, or Overhead Projector.
A standard setup of 4 tables and 16 chairs will be provided for use in the meeting room. If more are needed, the storage room will be unlocked, and the room may be set up according to the group’s needs. When the function is over, the group is responsible for returning the room to its original setup.
Can I bring food to my meeting?
Refreshments may be served. Packaged meals such as box lunches, catered meals, and/or snacks are permitted. No meals may be cooked in the library. Food and drinks are not to be taken elsewhere in the library building.
Red and/or grape-based drinks are not permitted as stains of this nature are very difficult to remove from the carpet. All or part of the damage deposit may be used for cleaning carpets when stains are unable to be removed by in-house cleaning.
Alcoholic beverages and smoking are not allowed in the meeting room or anywhere on library premises.
Facilities must be left in the same condition in which they were found. Trash should be disposed of in the trash cans provided, and the kitchen counters and equipment should be left clean.
What does it cost to reserve a meeting room?
A $50 damage deposit is required for any use of the meeting room, excluding government agencies. This must be paid at least one week prior to the scheduled meeting. The deposit will be refunded when it is determined that the room has been left in satisfactory condition.
A $50 fee, plus sales tax, is charged when the room is used for a private social event, e.g., birthday parties, graduations, reunions, etc., or when used by a for-profit organization. This must be paid, along with the damage deposit, at least one week prior to the scheduled meeting. There is no fee for use of the room by not-for-profit groups, e.g., school and church groups, Boys & Girls Clubs of America, American Heart Association, United Way, government agencies, etc.
There is a $10 fee, plus sales tax, for use of the kitchen facilities. This fee also allows use of the coffee maker, punch bowl, serving trays, and pitchers. Use of the stove or oven is not included as no cooking is permitted on library premises.